For Current Students

1. What should I do if I want to apply for testimonials?
If you want to apply for Testimonials and Academic Transcripts, you can fill in the form of “Application for Certification of Studies”1 and submit it together with the copies of your personal identification documents to the Academic Registry. For students from Mainland China who want to apply for testimonials with the purpose of visa extension or travelling to Hong Kong, please approach the Student Affairs Office.

 

2. If I want to apply for a certification of examination, what should I do?
Please apply for the relevant certifications at your respective Faculty Office or the Department of General Education.

 

3. I want to change some of my personal particulars. How can I do so?
During the study period, students can modify the Correspondence Address (including Postal Code and Area), Mobile Number and E-mail Address through COES. For students who need to modify personal information other than the above, Please fill in the form of “Application for Student Personal Data Amendment”1 and submit it together with the related documents stated in the form to your respective Faculty Office or the Department of General Education.

 

4. Can I authorize another person to apply for a copy of testimonials or transcripts?
Yes. The authorized person should present an authorization letter which states the content of authorization together with ID copies of both parties.

 

5. If I have lost my Campus Card, what should I do?
Please apply at the Accounts Office Counter for replacement.

 

6. What procedures do I need to go through if I want to defer my studies?
Please fill in the form of “Application for Deferral”1 and submit it to the Academic Registry together with the related documents stated in the form. For further details and related regulations, please refer to the sections of “Management of Student Status” and “Tuition Fees, Other Charges and Refunds” in the Student Handbook.

 

7. What should I do if I want to withdraw from the University?
Please fill in the form of “Application for Withdrawal/Clearance”1 and submit it to the Academic Registry together with the related documents stated in the form. For students who choose to get the caution fee refund by tele-transfer, please also submit a copy of the Bank Passbook (ICBC or BOC) with clear bank account information. For residents of the dormitories, please apply for check-out at the Office of Student Affairs first and submit the “Dormitory Room Clearance Confirmation” together with the documents stated above to the Academic Registry. For further details and related regulations, please refer to the sections of “Management of Student Status” and “Tuition Fees, Other Charges and Refunds” in the Student Handbook.

 

8. My student status has been terminated by the University, can I apply for the Academic Transcript?
If students whose student status is terminated, or who are required to withdraw from study or expelled from the University have outstadning fees, they are not allowed to apply for any certification or documents issued by the University.

 

9. I am studying in the 1st Semester of Year 1. Can I transfer to another program offered by another faculty in the coming semester?
No. If you want to change your program or major, please submit your application from June 1 to July 8 every year and once approved, the change will take effect starting from the 1st Semester in the coming academic year. Any application beyond this period will not be accepted. For further details and related regulations, please refer to the sections of “Management of Student Status” and “Tuition Fees, Other Charges and Refunds” in the Student Handbook. Regarding credit transfer after the approval of change, please approach the relevant Faculty Office(s) or the Department of General Education for inquiries.

 

Remarks:
1. Forms download: University Website > Registry Affairs > Forms Download> For Current Students. Please refer to the notes written on the application forms for the relevant procedures and charges involved.